Here’s more SMS Pharmacy to INVISION® Med/IV Orders interface tips (from Pat Spongberg at Salem North Shore Medical Center)!

1. The SMS Pharmacy user ID/sign-on is sent over the interface and stored with the INVISION order. Specifically, SMS Pharmacy sends over the "Validated By" field (user initials) which goes into the INVISION field, C1252 (ORD-STS-SIGNON-ID). To minimize confusion should someone try to look up the initial in INVISION’s security builder, make sure the pharmacy personnel’s initials in the SMS Pharmacy sign-on (3 characters) are unique with respect to the INVISION sign-on IDs (6 characters) (assuming pharmacy personnel do not have INVISION sign-ons). If not, when entering/revising orders on SMS Pharmacy, the new INVISION order may not appear to correctly reflect who entered/ revised the order off SMS Pharmacy. If pharmacy personnel have both an SMS Pharmacy and INVISION sign-on, make sure the same sign-on is used on both systems. This applies just as well to other ancillary system interfaces. The hospital’s security administrator should assure the uniqueness of the codes identifying users across the entire hospital.
   
   
2. Make sure the Pharmacy is aware of scheduled downtime on INVISION. When INVISION is not available and orders are entered on SMS Pharmacy, the order queues up in the interface until INVISION is up. If the order is queued and the Pharmacy revises the new SMS Pharmacy order, a duplicate INVISION order will result. This occurs because the original order did not make it over to INVISION in time to communicate its INVISION order number to SMS Pharmacy. When the order is then revised on SMS Pharmacy, the interface does not know to D/C the previous INVISION version of the order
   
   
3. Some customers discontinue all INVISION orders as a byproduct of discharging a patient off the INVISION system. If a patient is erroneously discharged, all pharmacy orders must be reentered. For this reason we do not recommend unconditionally discontinuing all pharmacy orders (it is also not necessary). However, for hospitals that insist and have the Med/IV Orders Interface in place, send a notice to pharmacy when a discharge is canceled so they can resend/reenter the SMS Pharmacy orders to get them back over to INVISION.

Drug Master/Service Master Set-Up

To place orders on INVISION utilizing the SMS Pharmacy inbound interface, you must have in place a working INVISION Service Master (SM), in addition to the working SMS Pharmacy Drug Master File (PDM). While some order type information is passed via the interface, many of the INVISION drug order components are unloaded from the SM as if the order was placed by a user directly on INVISION. The PC Tools group has developed a utility to convert the PDM to the SM, with little to no post-conversion maintenance required on the SM.

This document has been written for use by SMS employee’s and SMS customers who will perform the Pharmacy Drug Master (PDM) to INVISION Service Master (SM) Conversion. When installing SMS Pharmacy with the Med/IV Orders Interface to INVISION, your hospital drug formulary must reside on both the SMS Pharmacy system (in the Drug Master) and the INVISION system (in the Service Master). Rather than performing two separate National Drug Data File (NDDF) downloads, followed by two post download maintenance efforts, a utility was developed by the SMS PC Tools Group at Corporate to facilitate c

onverting the Pharmacy Drug Master (PDM) to the Service Master (SM).

The process makes the following assumptions:

• The PDM exist on SMS PHARMACY System.
• Post download maintenance has been completed on the PDM.
• The latest NDDF-Update tape has been applied to the PDM.

• SMS PHARMACY 22.6 or Later
• INVISION Delivery System 22
• Windows 3.1 or Later
• Rumba
• Excel 5.0 or Later
• Conversion Software (3 Disks)

Set-up/Verification